If there are more emails on the email server, you’ll see a message letting you know.

To see your mail in Outlook, scroll down to the bottom of the folder. We’ve written a longer answer, which is worth reading.) You can access your mail at any time (as long as you have internet access) either through Outlook or, depending on your version of Outlook, through a web interface. (If you’re not sure what an email server is, the short answer is that it’s a powerful computer with a large hard disk on which your email provider stores all of your mail. The good news is that your mail hasn’t gone anywhere it’s still on your email server. If you’re using a different mail provider, like Google or Yahoo, Outlook ignores this parameter and downloads all of your mail. If your mail account uses a Microsoft Exchange server (like Hotmail, Microsoft Live, O365, or a lot of corporate mail systems), then this parameter will determine how much mail is downloaded to your computer. This limit only affects your mail (and your RSS feeds). Outlook still downloads all of your calendar appointments, contacts, tasks, and everything else. Microsoft does this because mail takes up space on your hard disk, and if you’ve only got a small hard disk, you probably don’t want much of it taken up with a few large files someone emailed you two years ago.

Equal to or greater than 64 GB: Outlook retains 12 months of email.

Between 32 and 64 GB (not inclusive): Outlook retains three months of email.

Less than or equal to 32 GB: Outlook retains one month of email on your system.

It also uses that check to set a parameter in Outlook that determines how much mail will be downloaded to your local machine, based on the following disk sizes: When you install Microsoft Office, it checks your disk size to make sure you have enough space to install all of the applications.

Mac mail exchange download all messages